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IntroductionThe SIS Desktop Reports is an application which allows Columbia administratorsto run reports on SIS data from their own desktops. These reportsinclude class rosters, lists of majors and concentrators, address labelsfor various populations, and more. The application is downloadedfrom the web, and no purchase of software is required. Read belowfor requirements, instructions on the download and installation process,and information on running the reports.
Requirements
Hardware: IBM-compatible 486 or higher.
Software: Windows 95, Windows 98, Windows ME, Windows NT, Windows 2000 or Windows XP.
Reporting ID: In order to retrieve data from your reports, youmust have a Report Server ID. To obtain this ID, please submit aReport Server ID Request Form.
Installation
- Download the installation program, saving it to your computer desktop. SDR Application can be found under the Downloads Section.
- When download has completed, double-click the downloaded icon. Followthe instructions provided as the setup program does its work. After setup has completed, restart your system.
- After restarting your system, you will finda new folder on your desktop labeled 'SIS Desktop Reporting'. Double-clickthis folder to view its contents.
- Inside the new folder, double-click on the 'Update SIS Desktop Reporting'folder and then the 'Update SIS Desktop Reporting' icon. This willstart an automated FTP session which will retrieve for you the latest SISreports and place them in the 'SIS Desktop Reporting' folder found on yourdesktop. This icon can be used any time you need to update all thereports in all the sub-directories. Each sub-directory also has itsown update icon that will only update its own group of reports.
- There is also a 'Recycle Files' icon in the c:sis folder. This iconwill erase all the reports files in all the sub-directories. Youshould use this if the FTP process gets interrupted to clean out the directoriesbefore reusing the 'Update SIS Desktop Reporting' icon.
Using Reports
Once you have downloaded and installed SIS Desktop Reporting, reportsare ready to run. In your c:sis directory will be one system folder (called ws_ftp) and 6 report folders: accounts, admissions, financial aid, housing, miscellaneous and student records. Each report folder contains a Word document explaining the function of each report in the folder. Within each report folder, reports are categorized by report group. The following is a description of the report groups within each report folder:
In the accounts folder:
accounting: Contains summary accounting reportsfor Student Financial Services.In the admissions folder:
collections: Contains a report for Student Financial Services to obtain the addresses of students in precollection.
exchange of fees: Contains reports of students cross registeringbetween Columbia and Teacher College of UTS.
sfs_holds: Contains reports listing the SIS users who have removed SFS holds or registered a student who was on SFS hold.
third party billing: Contains reports listing students whose bill is handled by a third-party payor.
tuition exemption: Contains reports of students receivingtuition exemption and outside awards.
admissions addresses: Contains address labels for applicants and matriculants.In the finaid folder:
admissions main: Contains broad-range profilesof applicants as well as reference reports for SIS admissions code tables.
credential tracking: Contains reports listing missingcredentials for applicants and reference reports for SIS credential codetables.
demographics: Produces gender and ethnicity counts forapplicants.
embark: Contains reports for admissions offices who receive applications via the Embark web site.
test scores: Provides test score information for applicants.
debt management: Contains reports to aid in the advising of financial aid recipients.In the housing folder:
financial aid main: Contains a variety of reportsto be run by financial aid offices.
housing: Contains reports for use by Undergraduate Residence Halls.In the records folder:
addresses: Contains programs to produce labelsby graduation term, school, department, program and other criteria.In the misc folder:
alumni: Produces lists and counts of alumni by graduationdate.
course info: Contains print rosters for an individualclass or for all classes for a school, department, subject, or professor.
grades: Contains reports on grades and GPA's for studentsin a school or department.
reference: Contains reports listing SIS codes which mayassist you in entering correct retrieval arguments.
student lists: Contains contact lists for undergraduatemajors & concentrators and for graduate students; provides school enrollmentreports.
utilities: RSS users may access this library tochange their password.There are two files in the SIS Desktop Reporting folder for each reportgroup listed above. There is an .exe file which you will click on in order to run the reports. Another file, with a file extension of '.ini,' is a utility program used by the .exe file, which you will not need to separately run.
Other exe files which are used by one specific departmentor school.
To run an SIS Desktop Reporting report, simply double-click on the .exefile's icon. The following box should appear:
In the UserID field enter your Report Server ID. Then tab downto the Password field and enter your password. It will not appearas you typed it. Then click on the 'OK' box. You should thensee a screen similar to the following one, from the alumni.exe:
Click on the 'Reports button. A box similar to that below willbe displayed, and you will see a list of programs available in that directory:
Please note, also, that there is also a brief description of the reportto the right of its name. You may need to use the scroll bar a thebottom to see all of the contents of the description. Select thereport you want to run. Double-click on the report name. Atthis point you will be asked for 'retrieval arguments' in a run time parameterbox that will look like the following:
Formats for the argument values are in the Word documents that accompanyeach directory. Enter your selection criteria, and then click 'OK'. The main program box will then look like the following:
You will notice that at the top left corner there is now a box witha little red hand and the word 'Cancel' in it.
This is the button to press to cancel the report request. Youwould use this button if you started to run a report and then realizedyou made a mistake in entering one of the retrieval arguments. Youwill also notice that on the lower left hand corner there is an informationalmessage that will tell you how many rows of information the report hasreturned to your PC during and at the conclusion of retrieval process.
It is a good idea to keep an eye on this number. If the reportis retrieving many more rows than expected you can cancel it by hittingthe 'Cancel' button, and then checking your retrieval arguments. When the report is finished running the button with a red hand and theword 'Cancel' will change to a 'Retrieve' button.
You can now print, save the report, or rerun with different retrievalarguments. To print the report just hit the print button
and follow the print dialog box. If you wish to save the data,you have a choice of more than one format to save the file in. Todo this you need to click on the file item at the top. When you doyou will get a sub-menu of items to select from. Select the 'SaveRows as ...' Item. A new box opens up.
You will first need to select in what format you want to save the data. After you have selected the format you can then enter a file name. Then click the save button and your file saved. When you are doneyou can exit the program by clicking on the 'Exit: button.
If you have any questions about running any of these reports that arenot answered by this document, please send email to [email protected].
- Checked
19 / 11 / 2016 - Jetway Information
www.jetway.com.tw
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OS | Windows: 8 / XP / NT / 10 / 7 |
Language | English |
License & Price | Free |
Developer | Jetway Information |
Official website | www.jetway.com.tw |
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